Privacy Policy
Video Coordinators Association
Effective Date: June 2026
Overview
The Video Coordinators Association (“VCA,” “we,” “us,” or “our”) is committed to protecting your privacy. This policy explains what information we collect, how we use it and what choices you have. By using our website or submitting information through our interest form, you agree to the practices described here.
Information We Collect
When you submit our interest form, we collect the following:
- Full name
- Email address
- Current role or title
- Organization or institution
- Experience level
We do not collect payment information, social security numbers or any other sensitive personal data.
We also collect basic usage data automatically through Google Analytics, including pages visited, time on site and general location at the country or state level. This data is aggregated and not tied to your identity.
How We Use Your Information
We use the information you provide to:
- Send updates about VCA membership, programming and launch announcements
- Understand the professional backgrounds of our community
- Improve the website and our communications
- Respond to inquiries
We do not sell, rent or share your personal information with third parties for marketing purposes.
Third-Party Services
We use the following third-party services that may process your data:
- Google Analytics — tracks website usage. Google may collect data through cookies. You can opt out via Google’s opt-out browser add-on at tools.google.com/dlpage/gaoptout.
- Email and CRM platform — we use a third-party platform to manage our mailing list and member communications. Your email address and profile information may be stored in that system. We select partners who maintain appropriate data security standards.
Cookies
Our website uses cookies through Google Analytics to understand how visitors use the site. You can disable cookies in your browser settings at any time. Disabling cookies will not affect your ability to submit the interest form or receive communications from us.
Email Communications
By submitting the interest form, you consent to receiving email communications from the VCA. Every email we send includes an unsubscribe link. You can opt out at any time and we will remove you from future communications promptly.
Data Retention
We retain your information for as long as you remain an active member or subscriber. If you request removal from our list, we will delete your information within 30 days.
Your Rights
You have the right to:
- Request a copy of the information we hold about you
- Request correction of inaccurate information
- Request deletion of your information
- Opt out of email communications at any time
To exercise any of these rights, contact us at info@joinvca.com.
Children’s Privacy
Our website and services are intended for working professionals. We do not knowingly collect information from anyone under the age of 18.
Changes to This Policy
We may update this policy as our services grow. When we do, we will update the effective date at the top of this page. Significant changes will be communicated via email to active subscribers.
Contact
Questions about this policy or your data can be directed to:
Video Coordinators Association
info@joinvca.com
